This is the plain version: a greeting, the notice with your last day, a line of thanks, an offer to help and a sign-off. To fill it in with your own names and the exact date, use the 2 week notice template and pick Email as the way you will send it. It also gives you three subject lines and a button that opens the email in your email app.
Not legal advice. Check your contract and local law for notice rules.
How to fill it in
Put your manager's name after the greeting. Use the name you would use in person.
Replace [Last day] with the date, written out with the weekday, for example Friday, October 30, 2026.
Add your name at the end. Your email signature can follow it as usual.
Check the subject line. It should say what the email is before anyone opens it.
Send it from the account your company expects, which is usually your work email.
Subject lines
Keep the subject short and plain. Your manager should know what the email is from the inbox list. Pick one that matches the tone of the email:
Warm
Some news: my two weeks' notice
My resignation, last day [Last day]
Two weeks' notice, with thanks
Neutral
Two weeks' notice of resignation
Resignation notice, last day [Last day]
My two weeks' notice
Formal
Formal notice of resignation
Resignation, effective [Last day]
Two weeks' notice of resignation
To, CC and attachments
Most of the awkward moments with a resignation email come from who sees it and when. A few rules keep it simple:
To: your direct manager, and nobody else at first.
CC: HR only if your company asks for that, or after your manager knows. A separate note to HR works too.
BCC: never. If it comes out later, it undoes the trust a calm email builds.
Attachments: a signed PDF letter only when HR asks for one. For most jobs the email is the written notice.
If HR does want a signed letter, write the email first, then turn the same answers into a Word or PDF letter. The two weeks notice letter examples show the printed version of each message.
When to send it
Send it right after you have told your manager, in person or on a call, so the email confirms news they have already heard. Send it during work hours and early in the week if you can, which gives the team the most time to plan. Avoid late evenings and Friday afternoons, when it can sit unread over a weekend.
If you work remotely, a short video call followed by the email is the usual order. For the whole sequence, from picking the date to your last day, see how to write a 2 week notice.
Examples
Eight emails you can send as they are. Each shows its subject line, and "Use this one" opens it in the writer with your own names and date.
1. Standard two weeks notice email
Use it when you want a plain email that works for almost any job.
Subject: Resignation notice, last day [Last day]
Dear [Manager's name],
I am writing to give my two weeks' notice. My last day will be [Last day].
Thank you for the support and the chance to learn so much here. I am grateful for my time on this team.
Before my last day, I will write up my open work and help train whoever takes it over, so the handover goes smoothly.
Subject: Resignation notice, last day [Last day]
Dear [Manager's name],
I am writing to give my two weeks' notice. My last day will be [Last day].
Thank you for the support and the chance to learn so much here. I am grateful for my time on this team.
Before my last day, I will write up my open work and help train whoever takes it over, so the handover goes smoothly.
I wish you and the team all the best.
Kind regards,
[Your name]
2. Email when you have a new job
Use it when you have signed an offer and want to mention it without naming the new employer.
Subject: My two weeks' notice
Dear [Manager's name],
This email is my formal two weeks' notice. I am resigning, and my last day will be [Last day]. I have accepted an offer for a new role elsewhere.
I appreciate the opportunities I have had in this role and the support you have given me.
I am happy to help with the handover in any way I can before I leave.
I am happy to talk about next steps whenever it suits you.
Subject: My two weeks' notice
Dear [Manager's name],
This email is my formal two weeks' notice. I am resigning, and my last day will be [Last day]. I have accepted an offer for a new role elsewhere.
I appreciate the opportunities I have had in this role and the support you have given me.
I am happy to help with the handover in any way I can before I leave.
I am happy to talk about next steps whenever it suits you.
Best regards,
[Your name]
3. Warm thank-you email
Use it when you get on well with your manager and want the email to sound like you.
Subject: Some news: my two weeks' notice
Hi [Manager's name],
I'm writing to let you know that I'm resigning, and this email is my two weeks' notice. My last day will be [Last day].
Thank you so much for your support and for everything I've learned here. Being part of this team has meant a lot to me.
I'll do all I can to make the handover smooth, including writing up my open work and helping train my replacement.
Subject: Some news: my two weeks' notice
Hi [Manager's name],
I'm writing to let you know that I'm resigning, and this email is my two weeks' notice. My last day will be [Last day].
Thank you so much for your support and for everything I've learned here. Being part of this team has meant a lot to me.
I'll do all I can to make the handover smooth, including writing up my open work and helping train my replacement.
Thank you again, and I hope we stay in touch.
Best wishes,
[Your name]
4. Formal resignation email
Use it when your workplace is formal, or the email will go on file with HR.
Subject: Formal notice of resignation
Dear [Manager's name],
Please accept this email as formal notice of my resignation, effective two weeks from today. My last day of employment will be [Last day].
I am grateful for the opportunities I have been given during my employment. Thank you for your support and guidance.
During my remaining time, I will assist with the transition of my responsibilities, including documenting my current work.
Please let me know if you require any further information.
Subject: Formal notice of resignation
Dear [Manager's name],
Please accept this email as formal notice of my resignation, effective two weeks from today. My last day of employment will be [Last day].
I am grateful for the opportunities I have been given during my employment. Thank you for your support and guidance.
During my remaining time, I will assist with the transition of my responsibilities, including documenting my current work.
Please let me know if you require any further information.
Sincerely,
[Your name]
5. Email when you are moving
Use it when you are relocating and the job cannot come with you.
Subject: My resignation, last day [Last day]
Hello [Manager's name],
I wanted you to hear it from me first: I'm leaving [Company]. Please take this email as my two weeks' notice; my last day will be [Last day]. I'm moving, so I need to step away from this role.
I'm grateful for the chance to grow here, and for the people who made this a good place to work.
Before I go, I'm happy to help train whoever takes over and to leave good notes on my projects.
I'll miss working with you, and I hope we keep in touch.
Subject: My resignation, last day [Last day]
Hello [Manager's name],
I wanted you to hear it from me first: I'm leaving [Company]. Please take this email as my two weeks' notice; my last day will be [Last day]. I'm moving, so I need to step away from this role.
I'm grateful for the chance to grow here, and for the people who made this a good place to work.
Before I go, I'm happy to help train whoever takes over and to leave good notes on my projects.
I'll miss working with you, and I hope we keep in touch.
Warm regards,
[Your name]
6. Email with less than two weeks' notice
Use it when family needs mean you have to leave sooner than two weeks.
Subject: Resignation notice, last day [Last day]
Dear [Manager's name],
Please accept this email as notice of my resignation. My last day will be [Last day], and I am sorry this is shorter notice than usual. I am leaving to care for my family.
Thank you for the experience I have gained here. I have learned a great deal from working with this team.
In the time I have left, I will write up my open work so the handover is as smooth as possible.
Subject: Resignation notice, last day [Last day]
Dear [Manager's name],
Please accept this email as notice of my resignation. My last day will be [Last day], and I am sorry this is shorter notice than usual. I am leaving to care for my family.
Thank you for the experience I have gained here. I have learned a great deal from working with this team.
In the time I have left, I will write up my open work so the handover is as smooth as possible.
Please let me know if you have any questions.
Sincerely,
[Your name]
7. Email resigning effective immediately
Use it when you need to stop working today and want a calm record of it. The immediate resignation letter page covers what to check first.
Subject: Resignation, effective immediately
Dear [Manager's name],
Please accept this email as my resignation, effective immediately. Today, [Last day], is my last day. I am leaving to focus on my health.
I am grateful for the time I have spent here and for the people I have worked with.
I am happy to answer questions about my open work by email.
Subject: Resignation, effective immediately
Dear [Manager's name],
Please accept this email as my resignation, effective immediately. Today, [Last day], is my last day. I am leaving to focus on my health.
I am grateful for the time I have spent here and for the people I have worked with.
I am happy to answer questions about my open work by email.
I wish you and the team all the best.
Best regards,
[Your name]
8. Email from a remote job
Use it when you work remotely, so the email and a call stand in for a meeting.
Subject: Two weeks' notice of resignation
Dear [Manager's name],
I am resigning from my role at [Company], and this email is my two weeks' notice. My last day will be [Last day]. I have taken a new job that fits where I want to go in my career.
Thank you for the support and the chance to learn so much here. I am grateful for my time on this team.
Before my last day, I will document my open work in our shared files and help hand off my projects over calls.
I am happy to talk about next steps whenever it suits you.
Subject: Two weeks' notice of resignation
Dear [Manager's name],
I am resigning from my role at [Company], and this email is my two weeks' notice. My last day will be [Last day]. I have taken a new job that fits where I want to go in my career.
Thank you for the support and the chance to learn so much here. I am grateful for my time on this team.
Before my last day, I will document my open work in our shared files and help hand off my projects over calls.
I am happy to talk about next steps whenever it suits you.
Kind regards,
[Your name]
Questions
What subject line should a two weeks notice email have?
Keep it short and plain, with your name and the word notice or resignation, so your manager knows what it is before opening it. Good examples are Two weeks' notice of resignation, Resignation notice with your last day, or your name followed by two weeks' notice. The list above has nine more in three tones.
Is it okay to resign by email?
Yes, when you work remotely or your company accepts written notice by email, which many do. If you can, tell your manager on a call or in person first, so the email confirms news they have already heard. The email then stands as your dated record of the notice and your last day.
Should I CC HR on my resignation email?
Send it to your manager first. Copy HR if your company asks you to, or send HR a separate note once your manager knows, so payroll and benefits are updated. Never BCC anyone, because if your manager finds out later it can damage the trust you are trying to leave with.
Should I attach a resignation letter to the email?
Only if HR asks for a signed letter. For most jobs the email itself is your written notice. If you do need a letter, the writer gives you both versions from the same answers: copy the email, then download the letter as Word or PDF, sign it and attach it.
When should I send a two weeks notice email?
Send it right after you tell your manager, during work hours and early in the week if you can. That gives the team the most time to plan the handover, and it puts your notice on record the same day you gave it. Avoid sending it late at night or just before a weekend.
Should I send my notice from my work email or my personal email?
Send it from your work email. That way it reaches your manager the usual way and lands in the company's records, which is where a resignation belongs. Keep your own copy of what you sent and the date you sent it, in whatever way your company's policy allows, so you can show when you gave notice.
