A resignation letter tells your employer that you are leaving and when. The 20 examples below cover the usual reasons, from a new job to retirement, each with a clear last day, a short thank you and an offer to help. Download the template in Word, PDF or text, or copy an example and fill in the brackets.
Use it when you have accepted a job elsewhere and are giving a little more than two weeks.
[Date]
Dear [Manager's name],
Please accept this letter as my notice of resignation from my position as [Job title] at [Company]. My last day will be [Last day]. I have accepted an offer for a new role elsewhere.
Thank you for the support and the chance to learn so much here. I am grateful for my time on this team.
Before my last day, I will write up my open work and help train whoever takes it over, so the handover goes smoothly.
[Date]
Dear [Manager's name],
Please accept this letter as my notice of resignation from my position as [Job title] at [Company]. My last day will be [Last day]. I have accepted an offer for a new role elsewhere.
Thank you for the support and the chance to learn so much here. I am grateful for my time on this team.
Before my last day, I will write up my open work and help train whoever takes it over, so the handover goes smoothly.
I wish you and the team continued success.
Best regards,
[Your name]
2. After accepting a better offer
Use it when another offer suits you better and you want to keep the reason brief.
[Date]
Dear [Manager's name],
I am writing to let you know that I am resigning from my position as [Job title] at [Company]. My last day of work will be [Last day]. I have accepted an offer that is a better fit for me right now.
I appreciate the opportunities I have had in this role and the support you have given me.
I am happy to help with the handover in any way I can before I leave.
I hope we can stay in touch, and I wish everyone here all the best.
[Date]
Dear [Manager's name],
I am writing to let you know that I am resigning from my position as [Job title] at [Company]. My last day of work will be [Last day]. I have accepted an offer that is a better fit for me right now.
I appreciate the opportunities I have had in this role and the support you have given me.
I am happy to help with the handover in any way I can before I leave.
I hope we can stay in touch, and I wish everyone here all the best.
Kind regards,
[Your name]
3. For a career change
Use it when you are moving into a different field and leaving on good terms.
[Date]
Dear [Manager's name],
I'm writing to let you know that I'm resigning from my position as [Job title] at [Company]. My last day will be [Last day], which I hope gives everyone time to plan. I've decided to make a career change and try something new.
Thank you so much for your support and for everything I've learned here. Being part of this team has meant a lot to me.
I'll do all I can to make the handover smooth, including writing up my open work and helping train my replacement.
I'll miss working with you, and I hope we stay in touch.
[Date]
Dear [Manager's name],
I'm writing to let you know that I'm resigning from my position as [Job title] at [Company]. My last day will be [Last day], which I hope gives everyone time to plan. I've decided to make a career change and try something new.
Thank you so much for your support and for everything I've learned here. Being part of this team has meant a lot to me.
I'll do all I can to make the handover smooth, including writing up my open work and helping train my replacement.
I'll miss working with you, and I hope we stay in touch.
Best wishes,
[Your name]
4. When you are moving away
Use it when a move means you cannot stay in the role.
[Date]
Dear [Manager's name],
Please take this letter as my notice that I'm leaving my position as [Job title] at [Company]. My last day will be [Last day]. I'm relocating, and the move means I need to leave this role.
I'm grateful for the chance to grow here, and for the people who made this a good place to work.
Before I go, I'm happy to help train whoever takes over and to leave good notes on my projects.
I wish you and the whole team the very best, and I hope our paths cross again.
[Date]
Dear [Manager's name],
Please take this letter as my notice that I'm leaving my position as [Job title] at [Company]. My last day will be [Last day]. I'm relocating, and the move means I need to leave this role.
I'm grateful for the chance to grow here, and for the people who made this a good place to work.
Before I go, I'm happy to help train whoever takes over and to leave good notes on my projects.
I wish you and the whole team the very best, and I hope our paths cross again.
Warm regards,
[Your name]
5. To go back to school
Use it when you are starting a course of study and leaving work for it.
[Date]
Dear [Manager's name],
This letter is my formal notice that I will be leaving my position as [Job title] at [Company]. My final day will be [Last day]. I am going back to school to continue my education.
Thank you for the experience I have gained here. I have learned a great deal from working with this team.
Over my remaining time, I will finish what I can and leave clear notes on anything still open.
[Date]
Dear [Manager's name],
This letter is my formal notice that I will be leaving my position as [Job title] at [Company]. My final day will be [Last day]. I am going back to school to continue my education.
Thank you for the experience I have gained here. I have learned a great deal from working with this team.
Over my remaining time, I will finish what I can and leave clear notes on anything still open.
I wish you and everyone here all the best.
Sincerely,
[Your name]
6. For personal reasons
Use it when you would rather keep the reason private.
[Date]
Dear [Manager's name],
Please accept this letter as my notice of resignation from my position as [Job title] at [Company]. My last day will be [Last day]. Personal reasons have led me to this decision.
I am grateful for the time I have spent here and for the people I have worked with.
I will do what I can to make the transition easy before my last day.
It has been a good experience working here, and I wish the team well.
[Date]
Dear [Manager's name],
Please accept this letter as my notice of resignation from my position as [Job title] at [Company]. My last day will be [Last day]. Personal reasons have led me to this decision.
I am grateful for the time I have spent here and for the people I have worked with.
I will do what I can to make the transition easy before my last day.
It has been a good experience working here, and I wish the team well.
Best regards,
[Your name]
7. For health reasons
Use it when you need time to focus on your health and want to say nothing more.
[Date]
Dear [Manager's name],
I am writing to let you know that I am resigning from my position as [Job title] at [Company]. My last day of work will be [Last day]. I need to step away to focus on my health.
Thank you for the support and the chance to learn so much here. I am grateful for my time on this team.
I am happy to help with the handover in any way I can before I leave.
[Date]
Dear [Manager's name],
I am writing to let you know that I am resigning from my position as [Job title] at [Company]. My last day of work will be [Last day]. I need to step away to focus on my health.
Thank you for the support and the chance to learn so much here. I am grateful for my time on this team.
I am happy to help with the handover in any way I can before I leave.
I wish you and the team continued success.
Kind regards,
[Your name]
8. For family reasons
Use it when caring for your family has to come first.
[Date]
Dear [Manager's name],
I wanted to give you time to plan, so I'm letting you know now: I'm resigning from my position as [Job title] at [Company]. My last day will be [Last day]. I'm leaving to care for my family, and that needs to come first right now.
I want to thank you for your support and encouragement. It has been a pleasure to be part of this team.
I'm glad to help with whatever would be most useful before I leave.
Please keep in touch. I'd love to hear how everyone is doing.
[Date]
Dear [Manager's name],
I wanted to give you time to plan, so I'm letting you know now: I'm resigning from my position as [Job title] at [Company]. My last day will be [Last day]. I'm leaving to care for my family, and that needs to come first right now.
I want to thank you for your support and encouragement. It has been a pleasure to be part of this team.
I'm glad to help with whatever would be most useful before I leave.
Please keep in touch. I'd love to hear how everyone is doing.
With thanks,
[Your name]
9. Retirement letter
Use it when you are retiring and want to give the team time to plan.
[Date]
Dear [Manager's name],
I'm writing to let you know that I'm resigning from my position as [Job title] at [Company]. My last day will be [Last day], which I hope gives everyone time to plan. I've decided it's time for me to retire.
Thank you for the kindness and support you've shown me. I'll take a lot of what I've learned here with me.
I want to leave things in good shape, so I'll wrap up what I can and make sure nothing falls through the cracks.
I'm cheering for you and the team, and I hope we keep in touch.
[Date]
Dear [Manager's name],
I'm writing to let you know that I'm resigning from my position as [Job title] at [Company]. My last day will be [Last day], which I hope gives everyone time to plan. I've decided it's time for me to retire.
Thank you for the kindness and support you've shown me. I'll take a lot of what I've learned here with me.
I want to leave things in good shape, so I'll wrap up what I can and make sure nothing falls through the cracks.
I'm cheering for you and the team, and I hope we keep in touch.
Best wishes,
[Your name]
10. When it is time to move on
Use it when you are ready for a change and want to leave without listing reasons.
[Date]
Dear [Manager's name],
This letter is my formal notice that I will be leaving my position as [Job title] at [Company]. My final day will be [Last day]. I have decided it is time for a change.
I appreciate the opportunities I have had in this role and the support you have given me.
Before my last day, I will write up my open work and help train whoever takes it over, so the handover goes smoothly.
I hope we can stay in touch, and I wish everyone here all the best.
[Date]
Dear [Manager's name],
This letter is my formal notice that I will be leaving my position as [Job title] at [Company]. My final day will be [Last day]. I have decided it is time for a change.
I appreciate the opportunities I have had in this role and the support you have given me.
Before my last day, I will write up my open work and help train whoever takes it over, so the handover goes smoothly.
I hope we can stay in touch, and I wish everyone here all the best.
Sincerely,
[Your name]
11. Formal letter with no reason given
Use it when you want a formal record and no reason on file. The formal resignation letter page shows the full block layout with addresses.
[Date]
Dear [Manager's name]:
Please accept this letter as formal notice of my resignation from my position as [Job title] at [Company]. My last day of employment will be [Last day].
Thank you for the professional experience I have gained in this role. I appreciate the support I have received from you and my colleagues.
I am prepared to help train my replacement and to ensure that my duties are handed over in an orderly manner.
[Date]
Dear [Manager's name]:
Please accept this letter as formal notice of my resignation from my position as [Job title] at [Company]. My last day of employment will be [Last day].
Thank you for the professional experience I have gained in this role. I appreciate the support I have received from you and my colleagues.
I am prepared to help train my replacement and to ensure that my duties are handed over in an orderly manner.
I wish the company every success in the future.
Respectfully,
[Your name]
12. Formal two weeks' notice for a new job
Use it when you are giving exactly two weeks in a formal workplace. For twelve more notices with that timing, see the two weeks notice letter examples.
[Date]
Dear [Manager's name]:
I hereby submit my resignation from my position as [Job title] at [Company], with two weeks' notice. My final day of employment will be [Last day]. I have accepted a role with another organization.
I would like to express my appreciation for the opportunities and support I have received here.
I would be glad to assist in any way that supports a smooth transition before my departure.
I hope to remain in professional contact, and I extend my best wishes to you and your team.
[Date]
Dear [Manager's name]:
I hereby submit my resignation from my position as [Job title] at [Company], with two weeks' notice. My final day of employment will be [Last day]. I have accepted a role with another organization.
I would like to express my appreciation for the opportunities and support I have received here.
I would be glad to assist in any way that supports a smooth transition before my departure.
I hope to remain in professional contact, and I extend my best wishes to you and your team.
Yours sincerely,
[Your name]
13. Resignation email
Use it when your company takes resignations by email.
Subject: Notice of resignation
Dear [Manager's name],
Please accept this email as notice of my resignation from [Company]. My last day will be [Last day]. I have taken a new job that fits where I want to go in my career.
Thank you for the experience I have gained here. I have learned a great deal from working with this team.
Over my remaining time, I will finish what I can and leave clear notes on anything still open.
Subject: Notice of resignation
Dear [Manager's name],
Please accept this email as notice of my resignation from [Company]. My last day will be [Last day]. I have taken a new job that fits where I want to go in my career.
Thank you for the experience I have gained here. I have learned a great deal from working with this team.
Over my remaining time, I will finish what I can and leave clear notes on anything still open.
Please let me know if you have any questions.
Best regards,
[Your name]
14. Short resignation letter
Use it when you want three or four sentences and nothing extra.
[Date]
Dear [Manager's name],
I am writing to let you know that I am resigning from my position as [Job title] at [Company]. My last day of work will be [Last day].
I am grateful for the time I have spent here and for the people I have worked with.
[Date]
Dear [Manager's name],
I am writing to let you know that I am resigning from my position as [Job title] at [Company]. My last day of work will be [Last day].
I am grateful for the time I have spent here and for the people I have worked with.
I wish you and everyone here all the best.
Kind regards,
[Your name]
15. From a part-time job
Use it when you work part time and are leaving to study.
[Date]
Dear [Manager's name],
This letter is my two weeks' notice: I'm resigning from my part-time position as [Job title] at [Company]. My last day will be [Last day]. I'm heading back to school, and I want to give my studies my full attention.
Thank you so much for your support and for everything I've learned here. Being part of this team has meant a lot to me.
Before I go, I'm happy to help train whoever takes over and to leave good notes on my projects.
I'll miss working with you, and I hope we stay in touch.
[Date]
Dear [Manager's name],
This letter is my two weeks' notice: I'm resigning from my part-time position as [Job title] at [Company]. My last day will be [Last day]. I'm heading back to school, and I want to give my studies my full attention.
Thank you so much for your support and for everything I've learned here. Being part of this team has meant a lot to me.
Before I go, I'm happy to help train whoever takes over and to leave good notes on my projects.
I'll miss working with you, and I hope we stay in touch.
Warm regards,
[Your name]
16. From a remote job
Use it when you work from home and the handover happens online.
[Date]
Dear [Manager's name],
This letter is my formal notice that I will be leaving my position as [Job title] at [Company]. My final day will be [Last day]. I have accepted a new position that is the right next step for me.
Thank you for the support and the chance to learn so much here. I am grateful for my time on this team.
I am happy to set up handover calls and leave written notes so nothing is lost after I go.
It has been a good experience working here, and I wish the team well.
[Date]
Dear [Manager's name],
This letter is my formal notice that I will be leaving my position as [Job title] at [Company]. My final day will be [Last day]. I have accepted a new position that is the right next step for me.
Thank you for the support and the chance to learn so much here. I am grateful for my time on this team.
I am happy to set up handover calls and leave written notes so nothing is lost after I go.
It has been a good experience working here, and I wish the team well.
Sincerely,
[Your name]
17. From a retail job
Use it when you work shifts in a store and want them covered.
[Date]
Dear [Manager's name],
Please accept this letter as my two weeks' notice of resignation from my position as [Job title] at [Company]. My last day will be [Last day]. I have decided to return to school.
I appreciate the opportunities I have had in this role and the support you have given me.
I will work my scheduled shifts through my last day and help train anyone who is taking over my duties.
[Date]
Dear [Manager's name],
Please accept this letter as my two weeks' notice of resignation from my position as [Job title] at [Company]. My last day will be [Last day]. I have decided to return to school.
I appreciate the opportunities I have had in this role and the support you have given me.
I will work my scheduled shifts through my last day and help train anyone who is taking over my duties.
I wish you and the team continued success.
Best regards,
[Your name]
18. From a restaurant job
Use it when you work front or back of house and want to leave the schedule in order.
[Date]
Dear [Manager's name],
I have some news to share: I'm resigning from my position as [Job title] at [Company]. Please accept this as my two weeks' notice, with my last day on [Last day]. I'm leaving for personal reasons, and this wasn't an easy choice.
I want to thank you for your support and encouragement. It has been a pleasure to be part of this team.
I'll keep working my shifts, and I'm glad to help train whoever takes them over.
I wish you and the whole team the very best, and I hope our paths cross again.
[Date]
Dear [Manager's name],
I have some news to share: I'm resigning from my position as [Job title] at [Company]. Please accept this as my two weeks' notice, with my last day on [Last day]. I'm leaving for personal reasons, and this wasn't an easy choice.
I want to thank you for your support and encouragement. It has been a pleasure to be part of this team.
I'll keep working my shifts, and I'm glad to help train whoever takes them over.
I wish you and the whole team the very best, and I hope our paths cross again.
With thanks,
[Your name]
19. From a manager leaving a team
Use it when you lead a team and need a handover plan for them.
[Date]
Dear [Manager's name]:
I hereby submit my resignation from my position as [Job title] at [Company]. My employment will end on [Last day]. I have decided to pursue a career in a different field.
Please accept my thanks for your guidance and for the experience I have gained in this position.
I will prepare a transition plan for my team and assist in briefing my successor.
Please accept my best wishes for the continued success of the organization.
[Date]
Dear [Manager's name]:
I hereby submit my resignation from my position as [Job title] at [Company]. My employment will end on [Last day]. I have decided to pursue a career in a different field.
Please accept my thanks for your guidance and for the experience I have gained in this position.
I will prepare a transition plan for my team and assist in briefing my successor.
Please accept my best wishes for the continued success of the organization.
Sincerely,
[Your name]
20. With less than two weeks' notice
Use it when you have to leave in less than two weeks and want to say so plainly.
[Date]
Dear [Manager's name],
I am writing to resign from my position as [Job title] at [Company]. My last day will be [Last day], and I am sorry this is shorter notice than usual. Family needs require my time and attention right now.
Thank you for the experience I have gained here. I have learned a great deal from working with this team.
I will do what I can to wrap up my work and leave clear notes before my last day.
I hope we can stay in touch, and I wish everyone here all the best.
[Date]
Dear [Manager's name],
I am writing to resign from my position as [Job title] at [Company]. My last day will be [Last day], and I am sorry this is shorter notice than usual. Family needs require my time and attention right now.
Thank you for the experience I have gained here. I have learned a great deal from working with this team.
I will do what I can to wrap up my work and leave clear notes before my last day.
I hope we can stay in touch, and I wish everyone here all the best.
Kind regards,
[Your name]
How to fill in the template
Replace each bracket. Your name, your manager's name, your job title and the company. Delete the brackets as you go.
Add the date line. Write the day you hand the letter over at the top, for example October 13, 2026.
Write your exact last day. Use the weekday, the month, the day and the year, so there is nothing to count.
Delete the note at the end of the file, which is there only to remind you of these steps.
Sign a printed copy by hand above your typed name, or send it as an email with your name at the end.
The template already avoids the usual mistakes: it names a date instead of saying "two weeks", keeps any reason out, and offers help without promising too much. For the reasoning behind each part, read how to write a resignation letter. Prefer to skip the brackets? The 2 week notice template fills in every blank from your answers.
How to pick one
Three choices decide which example fits:
Your reason. Pick the letter that matches why you are leaving, or the one with no reason if you would rather keep it private. A reason is never required.
Your tone. Warm letters suit a manager you get on with, neutral ones suit almost anyone, and formal ones suit a letter that goes on file with HR.
Your channel. A printed letter needs a date line and space to sign. An email needs a subject line instead, and no address block.
Whichever you pick, change the details to fit your situation. A letter that sounds like you reads better than one copied word for word.
Questions
What is the best resignation letter template to use?
Use one that states plainly that you are resigning, gives your exact last day, thanks your employer and offers help with the handover. That covers what employers need on file. The template at the top of this page does all four, and you can download it as Word, PDF or text and fill in the brackets.
How long should a resignation letter be?
Under one page, usually three or four short paragraphs. Your manager needs the facts, not a story: the decision, the date, a thank you and an offer to help. If you want the bare minimum, a short resignation letter of three to five sentences is enough for most jobs.
Should a resignation letter say why I am leaving?
It can, but it does not have to. One neutral line is plenty, such as a new job, a move or a return to school, and many people give no reason at all. The examples above include a letter for each common reason, so you can pick the wording that matches how much you want to share.
Who should I address my resignation letter to?
Address it to your direct manager. Copy HR if your company asks for it, or send them a copy after your manager knows. A formal letter adds both addresses and the manager's title above the greeting, and the formal example above shows that layout line by line.
Can I edit the resignation letter template in Word or Google Docs?
Yes. The Word file opens in Microsoft Word and in Google Docs with the same font and margins. Replace every part in square brackets with your own details, delete the note at the end, then print it or save it as a PDF. The text file works in any editor if you prefer to paste.
Do I need to sign a resignation letter?
Sign a printed letter by hand in the space above your typed name, since it shows the letter came from you. If you send a PDF, sign the printed copy and scan it, or add a typed signature if your company accepts that. An email needs no signature beyond your name at the end.
